Community Event Permit Application

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Huon Valley Council recognises that local events build social connections and contribute to the overall vibrancy and culture of our community.

To find out what is happening in our community, please visit our Events Page for a list of current and future events.

Huon Valley Council have a range of facilities available for public use, from parks and sporting grounds, through to community halls and meeting rooms. You can find more information on the facilities we have available for hire in the Services & Facilities section of our website.

If you plan to hold an event on Council owned or managed land, you will require an event permit from Council. We have developed a Community Event Guide to help individuals and organisations run a safe and successful local event. The guide highlights a range of things to consider when planning your event.

Community-Event-Guide-March-2025-1 Download

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Community Event Permit Application

This form is designed to streamline the process of applying for an event permit with the Huon Valley Council. Below is a summary of the sections and key questions you will be asked to complete:

Applicant Details: Information about your business or organisation, including contact details.
Event Overview: Details about the event site, dates, times, and type of event.
Details of Event: Questions regarding food, alcohol, and temporary structures at your event.
Traffic & Pedestrian Management: Details on how your event will impact traffic and pedestrian flow.
Supporting Documents: Mandatory uploads required such as risk assessments, site plans, and public liability insurance.
Applicant Declaration: Your agreement to the terms and confirmation of the accuracy of provided information.

You can save your application at any point and continue it at a later date. To begin the application, please click ‘Next’.

Applicant details

Business / Organisation Name(Required)

ABN Number

Name(Required)

Postal address

Street Address City State Postcode

Telephone number(Required)

Mobile

Email(Required)

Event overview

Proposed event site(Required)

Address of event site(Required)

Street Address Town/City Postcode

Event start date(Required)

DD slash MM slash YYYY

Event end date(Required)

DD slash MM slash YYYY

Event start time(Required)

Hours

Minutes

AM/PM

Event end time(Required)

Hours

Minutes

AM/PM

Do you require additional days or time to access the event site for set-up and pack-down?(Required)

Yes

Please include details below(Required)

Type of event(Required)

Community & Charitable Events

Private Non-Commerical Events

Commerical Events or Activities

Anticipated attendance for event(Required)

0-149

150-999

1000+

Place of assembly

A Place of Assembly licence is required to use or lease a place where the public congregates for special events. This is to protect the health and safety of patrons and applies to mass gatherings only (1000 people present for at least 2 hours).

To apply for a Place of Assembly please complete and return the application form below:
Place of Assembly Event Application

For more information, please contact:

Huon Valley Council – Enviromental Health
eho@huonvalley.tas.gov.au
(03) 6264 0300

Confirmation(Required)

Please confirm that you will apply for and obtain a Place of Assembly License prior to your event

Details of event

Will food be provided or sold at your event?(Required)

Yes

Will alcohol be provided or sold at your event?(Required)

Yes

Does your event include the use of a temporary structure?(Required)

Yes

Food permit

Food prepared or sold from markets or events must comply with food safety laws. There are certain minimum requirements that need to be met. More information can be found here – Guidelines for Mobile Food Businesses

It is the responsibility of the event organiser to ensure that all food vendors have a valid food business registration. For an event, this can be either an Annual Mobile Food Registration or a Temporary Food Registration. Event organisers and vendors can apply for a food business registration with Huon Valley Council by completing and submitting the below application form at least two (2) weeks prior to the event.
Permit Application Form

For more information visit Mobile Food Businesses – Huon Valley Council or contact:
Huon Valley Council – Enviromental Health
eho@huonvalley.tas.gov.au
(03) 6264 0300

Please confirm that all food vendors have or will obtain a valid mobile food permit(Required)

I confirm that all food vendors have or will obtain a valid mobile food permit

Liquor licence

A Liquor License is required if the sale of liquor is intended as part of your event.

Any service of liquor in a Huon Valley Council owned/managed venue requires landowner permission by Huon Valley Council in writing. Further information can be provided by contacting events@huonvalley.tas.org.au

For more information on the service and sale of liquor including how to obtain a permit please visit Permits – Liquor & Gaming

Please confirm that you have or will obtain a valid liquor licence(Required)

I confirm that I have or will obtain a valid liquor licence

Please confirm that you have or will obtain landowner permission from the Huon Valley Council(Required)

I confirm that I have or will obtain landowner permission from the Huon Valley Council

Temporary Occupancy Permit

A temporary structure includes but is not limited to gazebos, hoeckers, marquees, stages, gantries and tiered seating. To determine whether or not your event structures require a Temporary Occupancy Permit visit the State Government’s Consumer, Building and Occupational Services.

For a more detailed copy of your obligations please see the Director of Building Control Determination.

If your structure/s require a Temporary Occupancy Permit (TOP) you will need to engage a building surveyor under the Building Act 2016 to obtain any applicable permits and retain a copy of for your own records. NOTE: The licensing of a jumping castle and amusement rides are managed through Work Safe Tasmania.

Please confirm that you will obtain a TOP if required for your event?(Required)

I confirm that I have or will obtain a TOP

Traffic and pedestrian management

Does your event impact existing pedestrian and vehicle traffic management, including full or partial road closures?(Required)

Yes

Please upload a Traffic Managment Plan prepared by a licensed person.(Required)

Accepted file types: pdf, docx, jpeg, jpg, png, Max. file size: 10 MB.

Additional permits

If your event impacts the use of State Roads you will need to apply to The Department of State Growth (DSG) for a permit. Details can be found via this link: Permits and bookings – Transport Services

Depending on the type of roads closure or location, additional approvals or permits may be required from Tasmanian Police. Details can be found via the link: Permits for Events – Tasmania Police

Supporting documents

Risk assessment(Required)

Accepted file types: pdf, docx, jpeg, jpg, png, Max. file size: 15 MB.

Please upload a copy of an up-to-date risk assessment for the event.

Note: Please refer to a Risk Assessment example and blank template

Site plan(Required)

Accepted file types: pdf, docx, jpeg, jpg, png, Max. file size: 15 MB.

Please upload a copy of your site plan for the event.

Note: Sample Site Plans and information on what should include in your plan can be found here

Public liability insurance(Required)

Accepted file types: pdf, docx, jpeg, jpg, png, Max. file size: 15 MB.

Please upload a copy of your Certificate of Currency.

Note: The Permit Holder is to hold and maintain a public liability insurance policy for the event for a minimum financial value of $20million.

Applicant declaration

(Required)

I/We declare that all the information on the application is to the best of my knowledge, true and correct.

(Required)

I/We understand that if the information is incomplete, more information may be requested, and the application may be delayed or rejected.

(Required)

I/We accept responsibility for obtaining any necessary permits and licenses and for complying with all relevant laws and regulations.

(Required)

I/We understand that any equipment, key or maintenance requests do not form part of this application and must be applied for separately.

Name(Required)

By entering your name, you consent to using an electronic signature, which is legally binding under Australian law.

CAPTCHA

Name

This field is for validation purposes and should be left unchanged.